Consultation offer: Partnership management procedure

As part of its national expansion and the deployment of SayaNetwork, Sayaspora multiplies relationships with partner organizations, regional ambassadors, and institutional and private partners. This growth makes it necessary to have a clear and reproducible framework for the entire partnership cycle.

Whether through stimulating projects like Making your way up, Diaspora Speaking Festival or Culture, Sayaspora’smission is to promote the African diaspora in Canada, which is why we need your help ! 

Description of the organization

Sayaspora is a Montréal-based non-profit organization that amplifies the voices of young women from the African diaspora in Canada through cultural, media, and community-based projects. Through initiatives such as Making Your Way Up, Conversations d’Impact, and Dialogues de la Diaspora, Sayaspora creates spaces for reflection, creation, and dissemination that foster inclusion, representation, and collective empowerment within marginalized communities.

Position description

As part of its national expansion and the rollout of SayaNetwork, Sayaspora is increasing its relationships with partner organizations, regional ambassadors, and institutional and private partners. This growth necessitates a clear and replicable framework to guide the entire partnership cycle.
In the absence of a standardized procedure, partnership management relies on informal practices that are difficult to transfer and replicate from one region to another. This procedure aims to provide Sayaspora with a structured tool, directly linked to the rollout of SayaNetwork and its financial diversification strategy, that the team and regional ambassadors can implement independently.

Objective and description of the mandate

The consultant will be mandated to develop, in collaboration with senior management, a partnership management procedure covering the entire partnership cycle:

  • Identification and outreach to potential organizations and partners.
  • Partnership selection and eligibility criteria.
  • Negotiation, drafting, and signing process for agreements.
  • Monitoring of commitments, evaluation, and renewal of partnerships.
  • Respective roles and responsibilities of the board of directors and the operational team.

Expected deliverables

  • A complete, clear, and repeatable partnership management procedure.
  • The associated templates and tools (selection grids, tracking templates).
  • A final bilingual version (French and English), ready to be approved by the board of directors.

Desired profile

Sayaspora is looking for a consultant with expertise in partnership development, organizational strategy or governance, ideally with knowledge of the community and feminist environment. A sensitivity to the realities of women in the African diaspora is an asset.

Implementation methods

  • Collaboration: The mandate is carried out in close collaboration with the general management of Sayaspora.
  • Validation: The procedure is subject to approval by the board of directors before
    publication.

Delivery schedule and deadline

The mandate begins upon award. The final version of the procedure must be delivered no later than August 31, 2026, to allow for its validation by the board of directors and its dissemination before September 2026.

Delivery deadline: August 31, 2026. This deadline follows the project timeline; the proposal mayconfirm its feasibility or propose a detailed schedule.

Expected content of the proposal

Interested consultants are invited to submit a proposal including the following:

  • A presentation of the consultant or firm and their relevant expertise.
  • An understanding of the mandate and a proposed methodological approach.
  • A project timeline respecting the delivery deadline.
  • A detailed fee proposal.
  • Two or three references or examples of comparable work.

Criteria for assessing proposals

  • Expertise and Experience: Relevance of the profile to the mandate.
  • Understanding and Approach: Clarity of the methodology and its suitability to Sayaspora’s needs.
  • Contextual Awareness: Understanding of the realities of feminist organizations and women in the African diaspora.
  • Timeline: Ability to deliver on time.
  • Value for Money: Consistency of the proposed fees.

Submission

Proposals must be submitted by email to djamilla@sayaspora.com no later than December 15, 2026. For any questions, you can write to the same address.
Sayaspora thanks the consultants in advance for their interest and attention to this call for tenders.

Apply for a position

Sayaspora strongly invites applications from visible minorities, aboriginals, women and people with disabilities.